Administrator and Receptionist Vacancy

Applicants are invited for the following post:

Administrator and Receptionist Position

Summary:

This position will be shared between LIV Thokomala and LIV Durban. Administrative duties will be done for LIV Thokomala, whilst acting as a receptionist for LIV Durban.

Minimum Requirements:

• Be willing to support the Christian ethos and character and share in the vision of LIV Village.
• Good problem-solving skills.
• Excellent communication skills.
• Proficient in English and isiZulu (speak, read, and write).
• Grade 12(Matric)
• Administration/receptionist experience
• Computer Literacy
• Any related qualification will be advantageous

Tasks:

Administrative duties

• Collect all grocery slips and requisition documents from mothers’ homes.
• Organise and save documents according to each home and month.
• Check and verify that expenses are supported by the correct slips and documents.
• Take minutes at meetings.
• Type and save meeting minutes in the correct folder.
• Assist with arranging Board meetings, including preparing documents and 
• Scan old files and documents.
• Save scanned documents on the organisation’s drive in the correct folders.
• Keep electronic and physical records organised and easy to access.
• Record foster mothers’ leave.
• Collect and file completed leave forms.
• Keep the leave records up to date.
• Assist with administrative tasks relating to the children in the homes.
• Ensure that relevant children’s documents are properly filed and saved.
• Assist staff with locating and organising children’s records when required.
• Provide general administrative support to management and staff.
• Maintain confidentiality when dealing with organisational, staff and children’s information.

Receptionist duties

• Welcoming guests
• Making coffee and tea for guests
• Answering the phone
• Directing Phone calls/taking messages
• Filing/ organising files
• Additional administrative tasks as requested from management

Start Date:  ASAP

Closing Date:11 September 2026

Applications must include an updated CV, copy of ID, details of 2 references and a letter motivating why the applicant should be considered for the position. 

These applications can be sent to the Head of Human Resources on the email address provided. 

[email protected]

LIV reserves the right not to proceed with the filling of the posts. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applicants automatically disqualifying themselves from consideration.